How AI Frees Consultants to Focus on What Matters

📦 AI reduces documentation time, giving consultants more hours with real users.

🧠 Great requirements aren’t in workshops—they’re found by watching people work.

🛠️ The Universal AI Prompt automates prep work and flags process gaps.

🕵️ Talking to end users reveals hidden needs no workshop ever will.

🚀 AI doesn’t replace consultants—it lets them focus on what truly matters.

Read more “How AI Frees Consultants to Focus on What Matters” →

How AI Frees Consultants to Focus on What Matters

The Power of the Universal AI Prompt.

Ever been in an SAP project where a critical business requirement was discovered too late? Workshops often feel productive, but they rarely capture the full picture. Key business needs are either forgotten, assumed, or simply not realised until much later in the project—sometimes when it’s too late to make changes without impacting timelines and budgets.

Yet, the real requirements don’t live in workshop discussions—they live in real-world operations. I learned this first-hand while preparing a business blueprint for a warehouse in an S/4HANA project. Sitting in structured meetings wasn’t enough. The real insights emerged when I walked the warehouse floor, observed workflows, and spoke to the people doing the work.

But there’s a challenge: how do you make time for this?

Read more: How AI Frees Consultants to Focus on What Matters

SAP consultants are often buried under documentation, workshop preparation, and reporting. Without AI, much of my time would have been spent on structuring slides, writing summaries, and manually assessing gaps—leaving little room for valuable face-to-face engagement with key users.

The SAP Community article, “Future of Work: AI Powered Project Management”, highlights how AI can automate routine tasks, generate predictive insights, and even improve communication between teams. But AI is only as useful as the prompts and structure you give it.

This is where my Universal AI Prompt comes in.

By letting AI handle the heavy lifting, I can spend more time where it truly mattered—on the ground, gathering the real requirements that would have otherwise been missed. The result? A smoother workshop, clearer documentation, and fewer last-minute surprises.

Now, let’s explore why so many SAP consultants get caught in the documentation trap—and how AI can change that.

The Documentation Trap

SAP consultants are often expected to bridge the gap between business users and the SAP system, ensuring that real operational needs are reflected in the final solution. But this requires time and deep engagement—something that is often in short supply.

The Reality of Blueprinting Without AI

In a typical project, preparing a business blueprint workshop involves:
✅ Gathering initial requirements from stakeholders
✅ Reviewing standard S/4HANA functionality to identify potential gaps
✅ Structuring and formatting workshop slides
✅ Documenting discussions and capturing decisions
✅ Summarising gaps and reporting them to management

This is a time-consuming and repetitive process. Instead of spending time on the ground with business users, SAP consultants find themselves trapped in endless documentation cycles, often racing to get everything done before the next workshop.

The problem? Workshops rarely capture the full business requirements.

  • Many key users don’t fully articulate their needs during structured meetings.
  • Critical workflows and operational nuances are often overlooked.
  • Real insights emerge only when you observe how people actually work—not just what they say in a meeting room.

Yet, without the time to engage with users outside of meetings, these hidden requirements remain undiscovered until later in the project—leading to costly delays, rework, and scope creep.

The SAP Community Article: AI as a Solution

The SAP Community article “Future of Work: AI Powered Project Management” highlights how AI can:
📌 Automate repetitive tasks like meeting notes and reporting
📌 Enhance decision-making with predictive analytics
📌 Improve communication and feedback loops

But the key challenge remains: AI is only effective if used correctly.

That’s where the Universal AI Prompt changes everything. By structuring AI-powered documentation efficiently, SAP consultants can free themselves from repetitive tasks and spend more time discovering the real business needs.

Next, let’s look at how AI can free us from the documentation trap—allowing us to work smarter, not harder.

How AI Frees Us to Work Smarter

Imagine if SAP consultants could spend less time formatting documents and more time uncovering real business requirements.

That’s exactly what AI enables.

The SAP Community article highlights how AI-powered project management can:
✅ Automate repetitive tasks like workshop documentation, meeting summaries, and reporting
✅ Provide predictive insights to help consultants anticipate gaps before they become issues
✅ Streamline team communication, ensuring business users and technical teams stay aligned

But simply having AI tools isn’t enough. AI is only as effective as the structure and clarity of the input it receives.

That’s where my Universal AI Prompt comes in.

How the Universal AI Prompt Transforms SAP Consulting

Instead of spending hours manually formatting slides, summarising meetings, and structuring documentation, I use my Universal AI Prompt to:
📌 Generate workshop presentations automatically based on key findings
📌 Summarise discussions into structured meeting minutes in minutes—not hours
📌 Identify potential process gaps more efficiently
📌 Free up time for deeper conversations with business users

The real advantage? More time to engage with end users and uncover the business needs that would otherwise be missed.

AI Doesn’t Replace SAP Consultants—It Amplifies Their Impact

Many people fear AI will replace consultants, but the reality is the opposite:

🚀 AI handles the busy work, allowing SAP consultants to spend time where it truly matters—in the warehouse, on the shop floor, or in finance meetings, observing workflows and uncovering gaps early.

🚀 AI ensures that no critical details are lost, reducing rework and late-stage surprises.

🚀 AI helps consultants deliver high-quality documentation faster, ensuring that management gets clear and structured insights immediately.

This isn’t just theory—it’s something I’ve tested in real projects. In the next section, I’ll share a real-world example of how AI freed me to work smarter—and deliver a business blueprint workshop more effectively.

Real-World Proof: My AI-Powered Workshop Success

AI isn’t just a theoretical tool—it’s something I actively use in SAP projects to free myself from repetitive tasks and focus on what truly matters.

One of the biggest challenges in SAP blueprinting is getting the full picture of business requirements early in the project. Many key users only share part of the information in meetings, either because they assume some details are obvious or because they don’t realise certain workflows are critical until later.

I saw this first-hand in a recent S/4HANA warehouse implementation. My task was to prepare a business blueprint workshop and assess potential gaps between standard S/4HANA and the warehouse’s operational needs.

The Traditional Approach: A Documentation Nightmare

Normally, this process would require:
❌ Spending hours gathering requirements from various stakeholders
❌ Manually structuring PowerPoint slides for the workshop
❌ Taking notes during the session and summarising them afterward
❌ Identifying gaps only after multiple rounds of discussion

This approach eats up time, leaving little opportunity for deeper engagement with end users.

The AI-Powered Approach: More Time for Real Conversations

Instead, I used my Universal AI Prompt to:
✅ Generate a structured business blueprint workshop presentation in minutes
✅ Summarise my observations and discussions efficiently
✅ Quickly highlight potential gaps based on my collected insights
✅ Free up time to observe warehouse operations and ask better questions

The Key Difference: Uncovering Hidden Business Requirements

Because AI took care of the documentation workload, I was able to spend more time in the warehouse, watching how staff actually worked.

🔹 Observing real workflows helped me spot process gaps that weren’t mentioned in meetings.
🔹 Casual conversations with warehouse employees revealed pain points that would have otherwise been missed.
🔹 By the time the workshop happened, I already had a refined list of gaps, making the discussion smoother and more focused.

The Result? A Faster, More Effective Workshop

📌 The blueprint workshop went so smoothly that hardly any adjustments were needed.
📌 I was able to send out meeting minutes the same day.
📌 Management received a structured summary of gaps immediately, instead of waiting for weeks of back-and-forth discussions.

What If You Didn’t Use AI?

Now, imagine doing all of this manually.
❌ More time spent formatting documents.
❌ Less time engaging with end users.
❌ Higher risk of missing critical business requirements early in the project.

By freeing myself from documentation-heavy tasks, AI allowed me to deliver better insights, faster workshops, and a more accurate business blueprint—all while reducing project risk.

In the final section, let’s look at how you can apply this approach in your own SAP projects.

How You Can Use AI the Right Way

The SAP Community article on AI-powered project management highlights how AI can automate tasks, provide predictive insights, and improve communication. But as we’ve seen, AI alone isn’t enough—it’s how you use it that makes the difference.

Without a structured approach, AI can generate generic outputs that don’t align with real-world business needs. But with the right prompting strategy, AI can enhance the way SAP consultants work—freeing them to focus on real conversations, uncover hidden requirements, and deliver better results faster.

That’s why I created the Universal AI Prompt—a structured way to interact with AI so that it produces meaningful, SAP-relevant outputs.

Try It for Yourself

If you want to:
✅ Spend less time formatting documents and more time engaging with end users
✅ Use AI to summarise key findings faster and uncover hidden gaps earlier
✅ Reduce the risk of missed requirements and late-stage project delays

Then check out my Universal AI Prompt.

Challenge: Start Using AI to Free Yourself

Next time you’re stuck in documentation overload, ask yourself:
❓ How much time could I save if AI handled the repetitive tasks?
❓ What business requirements am I missing because I don’t have time to observe real operations?

AI isn’t here to replace us—it’s here to free us.

The question is: How will you use that freedom?

Unleashing the Power of AI in SAP Build

Transforming Application Development Through Prompt Engineering and Data Governance

I recently stumbled upon an article on the SAP Community site titled “AI in SAP Build – Overview and Best Practices”. As a dedicated SAP consultant, I am constantly on the lookout for technological advancements that can streamline project deliverables and offer better value to clients. This particular article captivated my attention because it underscores how Artificial Intelligence (AI) capabilities within SAP Build are reshaping the manner in which we create, customise, and maintain business applications. It also sheds light on the concept of prompt engineering and emphasises how integral it is to maintain high data standards when working with AI tools.

In my own consulting practice, I’ve discovered the power of a Universal AI Prompt—one streamlined prompt that I can adapt to generate project documents such as business blueprints, functional specifications, meeting minutes, test scripts, and training materials. Not only has this unified prompt saved me a significant amount of time, but it has also noticeably improved the quality and consistency of my deliverables. Reading this SAP Community article resonated with my own experience and affirmed that methodical strategies in AI, data governance, and prompt engineering can lead to extraordinary outcomes.

In this blog post, I explore the key insights from the article—particularly focusing on three problem statements around AI integration, prompt engineering, and data governance—while weaving in my personal experience as an SAP consultant. My hope is that other consultants and SAP professionals can harness these insights to expedite project timelines, minimise errors, and enhance overall efficiency in their own client engagements.

The Evolution of AI in SAP Build

Artificial Intelligence (AI) is revolutionising the way enterprises operate, from high-level strategic planning down to hands-on system implementation. As a consultant, I’ve seen first-hand how AI-driven functionalities are entering virtually every sphere of SAP, from embedded analytics to intelligent process automation. According to the article, “Artificial Intelligence (AI) is revolutionising the way businesses operate, and SAP Build is at the forefront of this transformation.” This statement rings particularly true to those of us who spend our days configuring, optimising, and customising SAP solutions to help clients derive tangible value.

SAP Build in a Nutshell

SAP Build is a low-code/no-code environment that streamlines how consultants, developers, and business users create custom applications. By integrating AI features, SAP Build empowers us to deploy intelligent applications with minimal coding. The article states, “SAP Build integrates AI capabilities to enhance application development, process automation, and overall business efficiency.” For me, the significant takeaway is that these AI-enhanced features help speed up development cycles without compromising on functionality. Instead of orchestrating complex manual coding sessions, I can leverage AI to auto-generate or refine project documents, enabling me to dedicate more of my time to higher-level consultancy tasks—like advising on strategy, re-engineering processes, or identifying cost savings for my clients.

The Role of Prompt Engineering

A key theme in the article is prompt engineering, described as “the art of crafting effective prompts to guide AI models in generating accurate and relevant outputs.” In my experience, the prompt itself is both an art and a science. If your question or instruction is too vague, you’ll receive generic or incomplete outputs from the AI. If you’re too restrictive, you might stifle the model’s capacity to explore creative solutions. Developing a universal, reusable prompt for SAP tasks took me several rounds of trial and error. Once I found a sweet spot, however, I noticed how effectively the AI could standardise my project documents, reduce overhead, and ensure a uniform level of quality that impresses clients.

Enhancing AI Integration in SAP Build for Streamlined Application Development

Why This Matters to SAP Consultants

The first major challenge is how to integrate AI smoothly into SAP Build to simplify the creation of applications, documentation, and processes. Even though AI technologies are readily available, a common obstacle is determining where and how to incorporate them within a client’s environment. As consultants, we must juggle multiple elements: stakeholder expectations, project constraints, data landscapes, and existing solution architectures. The promise is straightforward—AI can substantially cut down on manual effort and errors—but bridging the gap between theory and practice sometimes proves challenging.

Insights from the Article

The article highlights that AI is not just a trendy buzzword. Instead, it’s becoming an indispensable asset for businesses aiming to stay ahead of the curve. From a consultant’s viewpoint, it underlines the potential for:

  • Reduced Development Time: Auto-generated test scripts, functional specs, or business process flows speed up the initial phases of configuration.
  • Better Resource Allocation: Time saved on manual drafting or coding can be reinvested in strategic consulting tasks, like solution optimisation.
  • Enhanced Collaboration: AI-based collaboration tools can unify cross-functional teams, ensuring consistent outputs and methodologies.

Practical Strategies for Integration

  1. Start with Targeted Use Cases
    Before rolling out AI-driven functionalities across multiple processes, I recommend focusing on high-impact, low-risk scenarios. For instance, if a client frequently needs training materials, begin by using AI to create these. Once you’ve validated the benefits, you can expand to more complex scenarios such as automating defect-tracking or user acceptance testing scripts.
  2. Leverage SAP Build’s Existing AI Templates
    SAP Build often comes packaged with sample templates for AI-enabled processes. These resources provide an excellent baseline and best practices, especially for those new to AI. By customising the templates to your client’s needs, you can deploy solutions more rapidly.
  3. Collaborate Across Disciplines
    AI integration is not purely technical; it also involves business and organisational change. Collaborate closely with process owners, IT departments, and end-users to identify the right tasks for automation. This collaborative approach helps ensure buy-in and a smoother adoption curve.
  4. Provide Ample Training
    AI systems are only as good as the people using them. Offer hands-on workshops or micro-learning sessions for the client’s internal teams, so they understand how to maintain, troubleshoot, and improve AI capabilities once your project is completed.

My Consulting Experience with AI Integration

My journey integrating AI into SAP Build projects has taught me that small wins can lead to big transformations. For example, I once worked on a supply chain optimisation project where the client spent countless hours drafting functional specs for each iteration. By employing AI to create the first draft of these specs—guided by a carefully tailored prompt—we slashed documentation time by over 50%. Best of all, the project team could then refine the AI-generated documentation with their own domain expertise, ensuring both speed and accuracy. This success paved the way for further AI-driven enhancements, like auto-generating user guides and test scripts.

Bridging the Skill Gap in Prompt Engineering for Effective AI Utilisation

The Consultant’s Perspective on Skill Gaps

While sophisticated AI tools are readily available, the real challenge is often skill-based: do the teams involved know how to frame requests or instructions so that the AI can respond meaningfully? This is where prompt engineering comes into play. If we, as consultants, don’t invest time in honing our ability to interact with AI effectively, we risk underutilising powerful tools and delivering less-than-stellar outputs to our clients.

Article Highlights

The article underscores that mastering prompt engineering is essential to unlock the full potential of AI. A well-crafted prompt should include context, constraints, examples, and even the desired format of the output. If you fail to specify these parameters, the AI model might produce vague or irrelevant information. Conversely, overloading your prompt with excessive detail can confuse the model or hamper its ability to innovate solutions.

  1. Train and Upskill
    To bridge the gap, consistent and targeted training is vital. Encourage your colleagues and clients to take short courses on AI basics, focusing on how language models interpret input text. Comprehensive understanding of AI fundamentals greatly enhances how effectively people craft prompts.
  2. Develop Prompt Playbooks
    From my experience, it’s incredibly useful to build a ‘prompt playbook’—a repository of tried-and-tested prompts tailored for SAP-related tasks. This could include prompts for writing functional specs, generating meeting minutes, or creating data migration strategies. Keeping these prompts in one place for easy reference helps maintain standards and fosters continuous improvement.
  3. Iterate and Experiment
    Prompt engineering thrives on iteration. Simple tweaks in language—such as specifying a target audience or adding an example of the desired output—can drastically change the AI response. Regular experimentation with prompts is the fastest way to learn and adapt your approach.

My Universal AI Prompt Success

My personal breakthrough came after several rounds of trial and error, during which I crafted a Universal AI Prompt that guides the AI to produce consistent, high-quality drafts of various SAP project deliverables. Initially, I tested generic prompts like: “Write a functional specification for a retail module.” The outputs were serviceable but often required extensive edits. By refining my prompt to include exact details—target environment, business requirements, compliance considerations, and the document structure—I ended up with a single, adaptable template. Now, I can simply adjust minor variables within this core prompt to generate well-structured documents for multiple project scenarios, significantly cutting down on drafting and review time.

Establishing Robust Data Governance for Optimal AI Performance in SAP Build

Why Data Governance is Critical

Good data is the foundation on which AI relies. In an SAP environment, where data drives everything from transactional processes to predictive analytics, ensuring data integrity is non-negotiable. If your data contains inaccuracies, duplications, or inconsistencies, the AI model will struggle to produce useful or accurate outputs—no matter how well you craft your prompts.

Alignment with the Article

The article pinpoints data governance as a decisive factor in successful AI deployments. Ensuring that data is consistently structured, free from errors, and accessible to the AI model can be a tall order. Yet, as a consultant, I’ve seen how effective data governance can elevate the performance of AI-driven functionalities in SAP Build. With robust data frameworks in place, clients are better able to trust AI-generated insights, leading to more confident decision-making and smoother project execution.

Key Strategies for Strong Data Governance

  1. Define Clear Data Ownership
    Identify who within the organisation is responsible for specific datasets. For instance, the finance team might own the general ledger data, while the logistics department manages inventory records. Assigning data owners fosters accountability and makes it easier to enforce consistency.
  2. Use Built-in Validation Rules
    SAP Build allows you to incorporate validation checks at the application level. These rules ensure that only data conforming to specific formats or ranges is entered into the system. By catching errors at the point of entry, you maintain cleaner datasets that AI can reliably process.
  3. Regular Data Audits
    Setting up a schedule for data audits helps unearth hidden issues. Whether quarterly or semi-annually, these reviews often reveal data anomalies, which can then be addressed through cleansing initiatives. The consistency of these efforts leads to a continuous improvement cycle for data quality.
  4. AI for Data Management
    Interestingly, AI can be employed to support data governance itself. Machine learning algorithms can analyse large datasets to detect anomalies or patterns that might indicate data corruption or duplication. By flagging these issues promptly, the overall data environment remains cleaner.

A Consultant’s Experience with Data Integrity

I remember one particular engagement where the client was eager to roll out AI-driven functionalities for predictive maintenance. However, their equipment master data was riddled with inconsistencies in naming conventions and incomplete entries. The AI model’s output was subpar at best. Working closely with the client, we enforced a strict data governance policy, standardised naming conventions, and cleansed the data records. Once the data reached a suitable level of accuracy, the AI model performed significantly better, delivering actionable insights that helped the client optimise their maintenance schedules and reduce unplanned downtime.

A Synergistic Approach

Connecting AI Integration, Prompt Engineering, and Data Governance

When I reflect on my experiences—both successes and lessons learned—it becomes obvious that AI integration, prompt engineering, and data governance are deeply interlinked. Effective AI integration is amplified by strong data governance, since AI algorithms derive maximum value from high-quality data. At the same time, well-crafted prompts can only go so far if the underlying data is flawed or mismanaged. Conversely, no matter how clean your data might be, if your team lacks the ability to frame the right prompts, your AI outputs will remain limited.

How the Universal AI Prompt Fits In

My journey with the Universal AI Prompt highlights the importance of synergy among these three elements. It was only after refining my prompt (prompt engineering), integrating AI seamlessly into my workflow (AI integration), and ensuring that my project data was reliable (data governance) that I saw a dramatic upswing in both the speed and quality of my deliverables. By standardising my approach, I also found that clients gained confidence in the outputs, enabling them to make faster, more informed decisions throughout the project lifecycle.

AI-powered transformations in SAP Build hold enormous promise for consultants and clients alike. The article “AI in SAP Build – Overview and Best Practices” captures the essence of this transformative potential by highlighting how AI optimises development processes, drives efficiency, and elevates overall business operations. Crucial to these benefits, however, are two cornerstones: prompt engineering—“the art of crafting effective prompts to guide AI models in generating accurate and relevant outputs”—and robust data governance frameworks.

In my consulting journey, I have witnessed the profound impact that a carefully structured approach to AI can bring, from cutting document preparation time to offering innovative ways to automate repetitive tasks. Yet these benefits are not automatic. They require thoughtful planning, iterative experimentation, and a commitment to impeccable data standards. My own Universal AI Prompt stands as proof that, with the right strategies in place, consultants can deliver measurably superior results while building deeper trust with clients.

Ultimately, every SAP consultancy project is unique, shaped by its own business requirements, technical landscapes, and organisational cultures. By addressing challenges around AI integration, refining the skill set in prompt engineering, and investing in data quality, we position ourselves—and our clients—to thrive in a marketplace increasingly driven by AI.

Have you explored AI functionalities in your SAP Build projects? Share your experiences and insights in the comments below—let’s continue learning from each other and growing together!